Business Information

Business name
Oliver J Mainwaring / Mainwaring Communications
Business type
Sole trader
Organisation number
19920922-7538
Email
oliverjmainwaring@gmail.com
Website
mainwaringcommunications.com

The website is operated from Sweden. Services are provided internationally, including to clients in the European Union, United Kingdom, United States, and other jurisdictions.

Services

This website presents the professional services of Mainwaring Communications, including scientific and medical communications services such as:

• Medical and scientific copywriting
• Medical Affairs content
• Scientific marketing and product communications
• Scientific website copywriting
• Thought leadership
• White papers
• Conference and presentation materials
• Educational materials
• Regulatory and scientific writing
• Scientific content strategy and consultancy
• Graphic design and visual communication for scientific content

The specific scope, deliverables, timelines, fees, and other conditions of each engagement are agreed separately with the client.

Engagement of Services

Contacting Mainwaring Communications through this website does not itself create a contract or obligation to provide services.

Professional engagements are formalised through a written proposal, statement of work, quotation, contract, or other written agreement accepted by both parties.

Unless otherwise agreed in writing:

• Fees are agreed upon on a project-by-project or engagement basis
• Payment terms and deadlines are specified in the relevant proposal, contract, or invoice
• Any work completed before cancellation may be invoiced
• Changes to the agreed scope may result in additional fees or revised timelines
• Deliverables and intellectual property rights are subject to the payment terms and conditions agreed for the relevant project

Intellectual Property

Unless otherwise agreed in writing, the content, text, graphics, design, structure, branding, and other materials published on this website are owned by or licensed to Mainwaring Communications and/or relevant clients and are protected by applicable intellectual property laws.

You may view and access the website for personal or professional informational purposes.

You may not reproduce, distribute, modify, republish, or commercially exploit material from this website without prior written permission, except where permitted by applicable law.

Client work displayed in the portfolio is subject to applicable confidentiality agreements, client permissions, and intellectual property rights.

Portfolio and Third-Party Materials

Portfolio examples are presented for illustrative purposes and are intended to demonstrate the nature and quality of previous work.

Where work was created for a client, ownership and usage rights remain subject to the relevant client agreement.

Certain projects may have been created as part of an employment or other professional engagement. Portfolio materials are displayed only where Mainwaring Communications has the right or permission to display them.

Website Information

Reasonable efforts are made to ensure that information published on this website is accurate and up to date. However, the website is provided for general informational purposes and does not constitute professional, medical, regulatory, legal, financial, or other specialist advice.

No guarantee is made that all information is complete, current, or suitable for a particular purpose.

Limitation of Liability

To the extent permitted by applicable law, Mainwaring Communications is not responsible for losses or damages arising from reliance on information contained on this website, interruption or unavailability of the website, or errors or omissions in website content

Nothing in these terms excludes or limits liability where such exclusion or limitation is not permitted under applicable law.

External Links and Services

This website may contain links to third-party websites or services, including professional platforms, portfolio resources, scheduling services, or other external websites.

Mainwaring Communications is not responsible for the content, security, privacy practices, or availability of third-party websites.

Third-party services may process personal data according to their own privacy policies.

Governing Law

These terms are governed by the laws of Sweden, unless mandatory provisions of another jurisdiction apply.

Any disputes arising from the use of this website shall be subject to the competent courts of Sweden, unless otherwise required by applicable law.

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Privacy Policy

Last updated: 24 August 2026

1. Data Controller
Controller: Oliver J Mainwaring / Mainwaring Communications
Business: Sole trader
Organisation number: 19920922-7538
Country: Sweden
Email: oliverjmainwaring@gmail.com

I am the data controller responsible for personal data processed in connection with this website and enquiries made through it.

2. Personal Data We Collect
Depending on how you interact with the website, we may process:
• Name
• Email address
• Company or organisation
• Job title or professional role
• Information you provide about your project
• Information contained in messages or enquiries
• Meeting information provided when booking a discovery call
• Technical information necessary for the website to function

Please do not submit sensitive personal information or confidential patient information through the website contact form.

3. How Personal Data Is Collected
Personal data may be provided when you:
• Contact me by email
• Submit the website contact form
• Book a discovery call through Calendly
• Communicate with me following an enquiry
• Enter into a professional relationship with me

The website itself is primarily informational. Personal data is generally collected when you voluntarily provide it through one of the communication channels.

4. Why Personal Data Is Processed
Personal data may be processed for the following purposes:

Responding to enquiries
To respond to questions, discuss potential projects, and communicate with prospective clients.
Pre-contractual discussions
To understand project requirements, prepare proposals or quotations, and take steps requested by a prospective client before entering into a contract.
Providing contracted services
Where you become a client, personal data may be processed as necessary to perform the agreed service.
Administration and legal obligations
Where necessary to maintain business records, issue invoices, comply with accounting requirements, or meet other legal obligations.

5. Legal Basis for Processing
Depending on the purpose, processing may be based on:

• Pre-contractual steps: where you contact me about potentially engaging my services
• Contract: where processing is necessary to perform an agreed engagement
• Legal obligations: where processing is required by applicable law, such as accounting and tax requirements
• Legitimate interests: where processing is necessary for legitimate business purposes and does not override your rights and interests

6. Contact Form
If you submit the contact form, the information you provide will be used to respond to your enquiry and, where relevant, discuss or prepare a potential professional engagement.

The information you provide will not be sold or used for unrelated marketing purposes without an appropriate legal basis.

Contact form submissions are processed using WordPress. The provider may process personal data on my behalf in accordance with its own privacy policy and applicable data protection requirements.

7. Calendly
The website provides the option to schedule discovery calls through Calendly.

When you book a meeting, Calendly may collect information such as your name, email address, meeting details, time zone, and information you choose to provide when booking.

Calendly processes this information according to its own privacy practices and may act as a separate data controller or processor depending on the circumstances.

You can review Calendly’s current privacy information before booking.

This section needs to be aligned with the exact Calendly configuration you’re using, particularly if you collect additional information through the booking form.

8. Email
If you contact me by email, I will process the information contained in your email and any attachments for the purpose of responding to your enquiry and, where relevant, discussing or providing professional services.

Email correspondence may be retained where reasonably necessary for business administration, contractual purposes, legal obligations, or establishing and defending legal claims.

9. Data Retention
Personal data is retained only for as long as reasonably necessary for the purpose for which it was collected.

Enquiry correspondence may be retained for a reasonable period after the enquiry has ended where necessary for legitimate business purposes or to establish, exercise, or defend legal claims.

If you become a client, relevant records may be retained for longer where required by contractual, accounting, tax, or other legal obligations.

10. Data Retention
Personal data is not sold or rented.

Personal data may be shared with third-party service providers where necessary to operate the business or provide services, such as:

• Website hosting providers
• Email providers
• Contact-form providers
• Scheduling platforms such as Calendly
• Accounting or invoicing providers
• Professional advisers were necessary
• Authorities where required by law

Where third parties process personal data on my behalf, appropriate contractual and data protection arrangements will be used where required.

11. International Transfers
Some service providers used to operate the website or business may process personal data outside the European Economic Area (EEA).

Where personal data is transferred outside the EEA, appropriate safeguards will be used where required under GDPR, such as an adequacy decision or appropriate contractual safeguards.

This section is important for you because you’re targeting US clients and may use US-based services. We should identify your actual providers rather than making a generic claim.

12. Your Rights
Under applicable data protection law, you may have the right to:

• Request access to your personal data
• Request correction of inaccurate or incomplete data
• Request deletion of your personal data
• Request restriction of processing
• Object to certain processing
• Request data portability where applicable
• Withdraw consent where processing is based on consent

You can exercise your rights by contacting:

oliverjmainwaring@gmail.com

You also have the right to lodge a complaint with the Swedish Authority for Privacy Protection (Integritetsskyddsmyndigheten, IMY) if you believe your personal data has been processed unlawfully.

13. Cookies
This website may use cookies or similar technologies necessary for its operation.

The website may also use third-party services that introduce their own cookies or similar technologies

14. Changes to This Privacy Policy
This Privacy Policy may be updated from time to time to reflect changes to the website, services used, legal requirements, or business practices.

The latest version will always be published on this page with the date of the most recent update.